FILE FORMAT SECTIONS
WHAT TO DO AFTER DOWNLOADING
Word Processing Files: Downloaded word processing
file(s) are now located in the directory that your internet
connection software is located in, unless your internet
software allowed you to specify a different directory.
If desired copy the files to your word processing directory
and delete them from the internet directory. The
word processing files are named the same as they were on the
list that you clicked on to download them. If you're not
sure, each file is named according to the following rules: the
5-digit section number, followed by 3 letters representing the
manufacturer's name, as follows:
- 00000ABC.WPD for WordPerfect
- 00000ABC.DOC for Word With Styles
- 00000ABC6.DOC for Word 6.0
- 00000ABC.TXT for ASCII Text
-
00000ABC.ASC for unformatted ASCII text (the file you see
when you click on "View Spec.")
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INSTRUCTIONS FOR MICROSOFT WORD
2000, 97, 6.0/95 FOR WINDOWS
- Start Microsoft Word.
- Open the section you wish to edit.
-
After editing the section, save it to another directory or
file name to avoid over-writing the master file.
Hidden Notes to Specifier: The Arcat Specifications Word
files have a feature designed to make editing for projects
easier -- editor's notes as hidden text. These notes are
developed to assist in the decision making process and help
minimize the potential for improper product selection and
specification. To make the most of this feature, and reduce
word-processing time, follow the instructions below.
-
To View Hidden Text (Word 97-2003) - In the Word Toolbar,
click the TOOLS menu followed by OPTIONS and select the VIEW
tab. Make sure the "Hidden Text" box is checked.
-
To View Hidden Text (Word 2007)- Click the "Office Button" in
the upper left corner of the Word screen. At the bottom left
corner of the dialogue box, click "Word Options" Select the
"Display" button and make sure the "Hidden Text" box is
checked.
-
To Print Hidden Text (Word 97-2003) - In the Word Toolbar,
click the TOOLS menu followed by OPTIONS and select the PRINT
tab. Make sure the "Hidden Text" box is checked.
-
To Print Hidden Text (Word 2007) - Click the "Office Button"
in the upper left corner of the Word screen. At the bottom
left corner of the dialogue box, click "Word Options" Select
the "Display" button and make sure the "Print Hidden Text" box
is checked.
-
Editor's notes appear as hidden text. Hidden text is marked
with a dotted underline. It is not necessary to delete the
hidden text -- simply print the file normally and they will
not be printed.
Paragraph Numbering:The Arcat Specifications Word files
include a standardized set of styles that renumber Parts,
Articles, paragraphs and sub-paragraphs when they are added or
deleted.
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INSTRUCTIONS FOR WORDPERFECT
- Start WordPerfect.
- Retrieve the section you wish to edit.
-
After editing the section, save it to another directory or
file name to avoid over-writing the master file.
Notes to Specifier In Arcat Specs WordPerfect files
editor's notes are WordPerfect "Comments", a special type of
text. It is not necessary to delete these comments -- simply
print the file normally and the editor's notes will not be
printed.
-
In WordPerfect 5.1 for DOS these notes appear on screen in
double-outlined boxes.
-
In WordPerfect for Windows, the presence of a comment is
indicated by the comment marker in the left-hand margin --
click on it to read the note.
Automatic Paragraph Numbering: The numbering scheme in
each section follows the CSI convention for a hierarchical
numbering scheme. The numbers are inserted into the file using
WordPerfect's "Para Num" function, which uses a code instead of
the actual number. When "Reveal Codes" is turned on, the
paragraph number codes are visible.
-
When a paragraph is deleted, all the following paragraphs are
renumbered; it is not necessary to renumber manually.
-
To number new paragraphs, insert the paragraph number code at
the beginning of the paragraph. To do this, press Shift-F5,
select option 5, and specify the appropriate hierarchical
level -- each paragraph number code indicates the appropriate
level. Use indents (F4) to align the new paragraph with
corresponding paragraphs in the section.
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INSTRUCTIONS FOR UNFORMATTED ASCII TEXT FILES
-
Start your word processor. (It is possible to use a text
editor, such as Notepad, but the lines will be too long to
print unless you manually "wrap" them.)
- Open or retrieve the section you wish to edit.
- Set the left and right document margins and the font.
- Make the edits required.
-
Delete the editor's notes (text preceded and followed by a
full line of asterisks).
- Save to a different directory or file name.
Editing Unformatted ASCII Text Files:
-
These text files do not contain word processing codes such as
indents, centering, right justification, underlines, or hidden
text. Instead, indentation and spacing requirements are
maintained by the use of Tabs. For example, a paragraph
numbered "A." will be preceded and followed by a Tab
character. The second and subsequent lines of a multi-line
paragraph will begin at the left margin.
-
Paragraph numbers are "hard" text, not codes that will
renumber automatically.
- Each paragraph ends with a "hard return" character.
-
If you wish paragraphs to be indented (a hanging indent),
replace the Tab characters with indent codes if your software
supports them. Otherwise, change the format of each paragraph
to have a hanging indent. (Text editors usually do not support
either of these options.)
These files are those that are displayed when you click the
"View Spec" link. The use of these files for editing should be a
"last resort" because they are so difficult to make extensive
changes to.
- Start your word processor or text editor.
- Open or retrieve the section you wish to edit.
- Make the edits required.
-
Delete the editor's notes (text preceded and followed by a
full line of asterisks).
- Save to a different directory or file name.
Editing Formatted ASCII Text Files:
-
These text files do not contain word processing codes such as
indents, centering, right justification, underlines, or hidden
text. Instead, indentation and spacing requirements are
maintained by the use of hard spaces. For example, the
left margin will be a series of spaces rather than a tab.
Spaces after the paragraph numbers will be spaces not tabs.
-
Paragraph numbers are "hard" text, not codes that will
renumber automatically.
- Each line ends with a "hard return" character.
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